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It is significant and vital for the HR team to keep their employee's information current and up-to-date. The Employee Profile page allows you to add/ update the details of an employee. Here, you can add/modify employee information such as Employee Information, Personal Information, Joining Details, Employee Identity, Education, Address, Background Check, Remarks, etc.

To navigate to Employee Profile, click Employee > Information > Employee Profile.



To add/modify employee information, perform the following steps: 

  1. On your Employee Profile page, from the  drop-down list, select the required employee type.
  2. In the  search box, enter the employee number or name for whom you want to add/modify the information. Select the employee from search results. You can now view the profile of the selected employee.
  3. To modify the information under Employee Information, Personal Information, and Joining Details, click the edit icon given next to the respective menu heading. On clicking the edit icon, an edit form appears wherein you can modify the relevant details. After you enter the information, click Save to save the changes.

  4. You cannot add/edit Current Position information. This is non-editable information as the data will be automatically fetched from Position History (Navigation path: Employee > Information > Position History). The data for the Current Position can also be added while adding a new employee however this is restricted as a one-time activity. 

  5. To add the information under Employee Identity, click Add given on the right side to the respective menu heading. On clicking Add, the Document Type drop-down list appears. Select the Document Type and fill in all other fields as applicable. Click Save to save the changes. If any identity is already added and if you want to modify the identity, click the edit icon. On clicking the edit icon, an edit form appears wherein you can modify the relevant details. After you enter the information, click Save to save the changes. You can also delete an identity record by clicking the Delete button. 

  6. To add the information under Education, click Add given on the right side to the respective menu heading. On clicking Add, an education details form appears. Select the Qualification from the drop-down list and fill in all other fields as applicable. Click Save to save the changes. If any education information is already added, and if you want to modify the same information, click the edit icon. On clicking the edit icon, an edit form appears wherein you can modify the relevant details. After you enter the information, click Save to save the changes. You can also delete an education record by clicking the Delete button. 

  7. To modify the information under Address: Present, Permanent, Contact, and Emergency, click the edit icon given next to the respective menu heading. On clicking the edit icon, an edit form appears wherein you can modify the relevant details. After you enter the information, click Save to save the changes.

  8. To modify the information under Background Check and Remarks, click the edit icon given next to the respective menu heading. On clicking the edit icon, an edit form appears wherein you can modify the relevant details. After you enter the information, click Save to save the changes.


  • You can add/ modify specific details of Personal Information, Employee Identity, Education, Current Position, Joining Details, AddressBackground Check, and Remarks. You can also complete verifying the document in this section or later as stipulated by EPFO.
  • In the Personal Information section, select the checkbox Is Director to prevent PT deduction for an employee.
  • Use the Employee Identity section to upload PF KYC required documents.

Related Concepts

Document Management

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