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FAQ

Resolution

What is Form 24Q
Form 24Q is the Quarterly return to be filed by any deductor (Employer) for all tax deductions at source made on behalf of 'Salary' payments.
What is Form 27A
Form for furnishing information with the statement of deduction of tax at source. It is a summary of eTDS return which contains control totals of 'amount paid' and 'income tax deducted at source'. This has to be mandatory verified using FVU (File Validation Utility). Name and TAN of deductor and control totals of 'amount paid' and 'income tax deducted at source' mentioned on Form No. 27A should match with the respective totals in the eTDS return.
What is TDS
Companies making payments (specified under Income Tax Act) to third parties (deductees) are required to deduct tax at source (Tax Deducted at Source -TDS) from these payments and deposit the same at any of the designated branches of banks authorized to collect taxes on behalf of Government of India.
What is eTDS
Companies making payments should also furnish TDS returns containing details of deductee(s) and challan details relating to deposit of tax to IT Department. It is mandatory to furnish TDS returns in electronic form (eTDS return)
How do I file eTDS
It is mandatory to submit Form 27A generated by TDS FVU (File Validation Utility) duly signed, along with the TDS statement(s) towards eTDS returns. This can be achieved through TIN-Facilitation Centers (TIN-FC) established by NSDL or directly upload through NSDL web-site
Can I file eTDS online via NSDL without the help of a TIN Facilitation Center?
Yes
1. Login to the TIN central system (https://onlineservices.tin.egov-nsdl.com/TIN/JSP/security/Login.jsp) by signing with the DSC mapped with it.
2. On authentication of the DSC, you will get access to the online upload system.
3. Select 'Upload' option from the main menu and select sub option "TDS/TCS" and upload the electronic statement online to the TIN central system by digitally signing the upload.
4. The DSC will be authenticated by NSDL e-Gov.
5. On successful authentication the electronic statement will be uploaded and a file reference number will be generated.
5.1 If DSC authentication fails the electronic statement will not be uploaded.
6. The status of the electronic statement uploaded can be viewed by selecting 'File Status' from the main menu. In case of an accepted electronic statement, a Provisional Receipt will be generated this will contain a Provisional Receipt Number/ Token number. The deductor can view/print the Provisional Receipt.
As an employer, is that mandatory to file eTDS?
Yes
Should I include employees those who are not paying tax or having zero tax while generating 24Q?

It is mandatory to include an employee in the Form 24Q of the last quarter, if you would like to generate a Form 16 (Part A) for an employee.
Irrespective of the fact that whether employee come under TDS bracket or not, employee may demand a Form 16 for various purposes.

In greytHR, we made it optional and employer can decide whether exercise this option or not.

Go to Payroll > Admin > Form24Q and click on the settings icon and find Form 24Q Settings

Under Preferences, you will find many options and

  • Leave the check box  "Exclude Employees Without PAN and Zero IT in eTds" and do not select it
  • Select the check box "Include Zero IT in eTds"

Click on save button.

What is the periodicity to file eTDS
Quarterly
Any due date for eTDS filing?

Yes

QuarterDue
Apr - Jun15 Jul
Jul - Sep15 Oct
Oct - Dec15 Jan
Jan - March15 May
What is FVU
File Validation Utility. This is provided by NSDL to verify the eTDS return format (clean text ASCII format). In greytHR, need not worry about the FVU version, file format etc. as the software generates the FVU verified file for eTDS return filing
What is Challan Number
Challan Number is a receipt number given by the bank branch where TDS is deposited. A separate receipt number is given for each challan deposited. You are required to mention this challan number while performing the eTDS return.
Can I update Challan Details in greytHR
Yes. Based on number of times you make payments, a quarter can have multiple challans.
greytHR permits you to allocate employees in the challan whenever prompted so under Overview.
You can also unallocate employees or even delete a challan.
We recommend to refer the step by step explanation of the procedure
What is the procedure to generate a FVU verified file for eTDS return, using greytHR?
  1. Lock the payroll 
  2. Come to Form 24Q overview screen 
  3. Update the Receipt No ( this is the 15 digit acknowledge number which you have received while filing eTDs for the previous quarter) 
  4. For the required quarter, if challan details are not updated, please perform that step 
  5. Click on Generate FVU button and get the FVU verified file for eTDS filing purpose
  6. We recommend to refer the step by step explanation of the procedure
What is receipt number shown under Quarter Overview?
This is the acknowledgment number given on successful authentication of the electronic statement uploaded at NSDL e-Gov for the previous Quarter. This is termed as Token Number and earlier referred as Provisional Receipt Number
What is corrected TDS statement or Revision
Deductor is required to furnish one regular TDS statement for a particular TAN, Form, Financial year and Quarter. In case there are any additions/updates to be made to the details of the regular statement accepted at the TIN central system, the same should be done by furnishing a correction statement.
Why should I file a revised return/ corrected eTDS
In case of deficiencies in the accepted regular TDS statement such as incorrect challan details or PAN not provided or provided incorrectly, the tax credit will not reflect in the Form 26AS of the deductees in your statement. To facilitate compliance as well as correct credit in Form 26AS of the deductees you are required to remove deficiencies, if any, in the accepted regular TDS statement by filing a correction statement.
What are the different types of changes / corrections that I can make?

C1 : Update deductor details such as Name, Address of Deductor.

C2 : Update challan details such as challan serial no, BSR code, Challan tender date, Challan amounts etc.

C3 : Update/delete /add deductee details

C4 : Add / Delete salary detail records.

C5 : Update PAN of the deductee or employee in deductee/salary details

C9: Add a new challan and underlying deductees.

Do I need to file separate correction statements for various types of changes?
No. In case you need to update or add different deductees / challans in the same statement, it can be done in a single correction file. Depending on the type of correction a single correction file may contain multiple correction statements.
What is CTDS File?
CTDS is the Consolidated TDS Statement for a quarter
Why I require CTDS?
Deductor is required to furnish a quarterly TDS statement as per guidelines of the Income Tax Department. For any update in the quarterly TDS statement, a correction statement is furnished by the deductor / collector. Correction statement is to be prepared on the latest statement details (accepted) at TIN central system. Consolidated TDS statement provided by TIN consists of latest statement details i.e., the updates done vide correction statements (accepted at TIN central system).
How do I get Consolidated TDS File?
  1. Consolidated file will be available download for successful generated request at [https://www.tdscpc.gov.in/app/login.xhtml] 
  2. File will be available for download within 24 hours of request
  3. Consolidated TDS file will also be e-mailed at the registered e-mail ID (s)
  4. Consolidated TDS file will be available for download for 30 calendar days
  5. Consolidated TDS file can be downloaded under “View status file” option. We recommend to refer the given link for step by step explanation of the process [https://www.tin-nsdl.com/online-tan/onlinetan-registration-overview-steps.php]
What is the procedure to submit a correction statement/file a revised return, using greytHR?
  1. Lock the payroll
  2. Come to Form 24Q overview screen
  3. Go to the quarter for which you wish to file a revised eTDS
  4. Click on the button 'Form 24Q Revision'
  5. Upload Consolidated TDS (CTDS) for the quarter
  6. Changes (Corrections derived by the system) will be displayed under C1, C2 etc.
  7. Click on Next button and system will start processing the FVU verification
  8. If successful, FVU verified file and Form 27A will be displayed under the Revision tab
     
    8.1 If failed, an Error file will be displayed and you have to see the reason for error, fix it and then run Revision Process, again. 
  9. We recommend to refer the step by step explanation of the procedure
We have not used greytHR for generating Form 24Q for the first 3 quarters? Can we use it for the last quarter alone?
Yes. You can do the filing for Q4 to begin with filing using greytHR.
However if you have paid TDS for the previous quarters, recommend to update challan information in greytHR.
How do we receive information on interest rate / penalty charges levied, if any?
Income Tax Department issues intimation to you if there are any applicable interest/penalty charges.
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