greytHR Admin Guide
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This page allows you to define preferences related to payroll processing, settlement processing, employee IT declaration and payroll automation.

For example, if your organization is registered under EPFO, you can automatically enable PF deduction for all newly joined employees by checking the box Enable PF for all newly joined employees.

Similarly, if your organization is registered under LWF, you can automatically enable LWF deduction for all newly joined employees by checking the box Enable LWF for all newly joined employees.

 The key operations are explained below:   

Enable password protection for payslip PDFs

You can enable password protection for your payslip PDFs. 

  1. To enable password protection for your payslip PDFs, select Enable password protection for payslip PDFs checkbox. 


Mail employees when IT declaration is locked

You can enable can set-up an automatic email set-up to notify your employees if IT declaration is locked. If you perform enable this setup, the user will receive an email at each time whenever IT declaration is locked.    

  1. To enable an automatic email set-up, select Mail employees when IT declaration is locked checkbox. 


Mail employees when IT declaration is released

You can enable can set-up an automatic email set-up to notify your employees if IT declaration is released. If you perform enable this setup, the user will receive an email at each time whenever IT declaration is released. 

  1. To enable an automatic email set-up, select Mail employees when IT declaration is released checkbox. 


Select CTC Components for viewing in the ESS
  1. Scroll down to CTC Components.
  2. Select the CTC components that must appear in the Salary Revision History page.

    Figure 1 - Select CTC Components to Appear in Salary Revision

  3. Save the change.
  4. When the employee logs into the ESS portal and navigates to My Info > Salary Revision History, he/she will be able to see the breakup by clicking View Details.

Figure 2 - View CTC Breakup in Salary Revision History


Configure Payslip Download Filename

You can now standardize the names of the payslips that are downloaded. Choose a prefix, suffix and select from a combination of Employee Name-Employee Number to standardize the format of the downloaded payslip names.

In the example shown below, the regular payslip download filename will be MB101India. Here, prefix of MB refers to Mercedes Benz.

Similarly, you can configure the settlement payslip download filename.



Make Attachments Mandatory for Reimbursement Claim Items

 You can now make attachments mandatory for certain reimbursement claim items. To enable this feature, scroll down to Reimbursement and select the items.


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