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How and where to apply for Attendance Regularization?

You can regularize your attendance based on the organization's policy. This policy can be related to various factors, such as month end attendance processing or your sign in/out details for a period, not recorded, and so on.

To regularize your attendance, perform the following steps:

  1. Click Actions > Apply > Attendance Regularization.
  2. In the Add a date text box appearing under the Date column, select a date for regularization from the calendar that appears. Based on the date you select, the First In Time and Last Out Time are displayed.
  3. Under the Reason column, type the reason for regularization.
  4. In the Forward To field, select the manager to whom you want to send the request.
  5. In the Remarks fields, type remarks (if any).
  6. Click Submit. The request is sent to the Manager.

The request appears under the Track section on your ESS Home page.

Can Attendance Regularization be used for Leave or Short Leave?

Attendance cannot be regularized for leave. However, you can regularize attendance for short leave or half day. For example, let us consider an employee taking half a day leave, for which a minimum of five hours must be fulfilled. However, due to some factor, the employee is only able to complete four hours on that particular day. In such a case, the employee can regularize the attendance for half the day.

How can a Manager delegate the workflow to another Manager?

As a Manager, you can delegate the workflow to another Manager by performing the following steps:

  1. Click the My Info menu and then click Workflow Delegates under Miscellaneous. The Workflow Delegates page appears.
  2. Click . The Add/Edit Work Flow Delegates section appears to the right side of the page.
  3. In the Work Flow field, type or select the workflow from the drop down list.
  4. In the From Date and To Date fields, select the appropriate date range.
  5. In the Delegatee field, type or select the Manager you want to delegate the workflow to.
  6. Click Submit. A message appears prompting you that the delegatee is successfully added. Also a row appears in the Workflow Delegates table with details of the delegated Manager just added. The system sends a notification to the delegatee who can now approve requests.
     

    • As a Manager, you can edit the workflow of each of the delegated Managers. To do so, click and follow the same procedure as above.
    • Any claims that require your approval can be approved by the delegatee. The system sends a notification to the reporting Manager when a claim or application is approved by the delegatee.


Where to view attendance information of the team?

As a Manager, you can view your team's attendance under the Attendance tab on the Home page.

What is Who Is In?

The Who Is In section under the Attendance tab, displays the following details of employees:

  • Employees who are not yet in
  • Employees who arrived late or on time for the day.

Click  to get further information on the Who Is In? section. You are taken to the Who Is In? page where, the detailed information are displayed in table or list view. You can further filter the information based on date, shifts and category, as per your need.

Where can I see the recent swipes?

Employees can see their recent attendance swipe in the Recent Swipes section under the Attendance tab.

Where to view the Monthly Attendance summary?

The Monthly Summary section under the Attendance tab, provides the list of all your activities for the current month. This section displays the following details:

  • Number of days present
  • Number of days absent
  • Number of days of leave applied or taken
  • Number of holidays for the current month
  • Number of Late In and Early Out days

Click to view a detailed summary of your attendance. You are then taken to the Attendance Info page, where you can view your attendance in calendar or tabular view with details of swipes and assigned shifts.

How can Manager assign shift to an Employee?

As a Manager, you can assign shift to an employee by performing the following steps:

  1. Click the My Info menu and then click Shift Roster under Attendance. The Shift Roster page appears displaying the list of team members (employees for whom you are the Manager) and the details of their assigned shifts.
  2. Go to the employee for whom you want to assign (or modify the assigned shift).

    Refer to the legends appearing at the bottom of the page corresponding to the assigned shifts. Each legend has a number associated with it.

     

  3. Double-click on a particular day and type the number associated with the particular shift that you want to assign. The shift gets assigned to the employee.

Can Manager override their subordinate's attendance?

Yes. As a Manager, you can override your subordinate's attendance. To override the attendance, click the My Info menu and then click Manual Override under Attendance. You can override the attendance employee-wise or date-wise.

  • Overriding Attendance Employee Wise—To override the attendance employee-wise, perform the following steps:
    1. Click the Employee wise tab.
    2. Search or type the name of the employee whose attendance status you want to override.
    3. Select the From and To dates.
    4. Click Search. A table appears displaying the dates within the selected date range.
    5. Select the check box appearing against the date that you want to override.
    6. For the selected dates, choose the appropriate status under the Session 1 and Session 2 columns.
    7. Click Override. A message appears prompting that the records are overridden successfully.
  • Overriding Attendance Employee Wise—To override the attendance date-wise, perform the following steps:
    1. Click the Date Wise tab.
    2. In the Attendance Date field, select a date from the calendar. A table appears displaying employees with their shift code and attendance data for the selected date.
    3. Select the check box appearing against the name of the employee you want to override.
    4. Choose the appropriate status under the Session 1 and Session 2 columns.
    5. Click Override. A message appears prompting that the records are overridden successfully.

What is the difference between Override and Regularize?

The difference between override and regularize is as follows:

  • Override—attendance is overridden by Manager or Admin, if the employee is unavailable or unable to regularize the attendance.
  • Regularize—an employee regularizes the attendance based on the organization policy, such as month end attendance processing or when sign in/out data of the employee is not available for a period. The request further goes for the Manager's approval.

What is the difference between Total Hours and Excess Hours appearing on the Attendance Info page?

The Total Hours and Excess Hours fields appear under the tabular view of the Attendance Info page. The difference between these two fields is as follows:

  • Total Hours—indicates the shift hours allotted to an employee.
  • Excess Hours—indicates the extra hours that an employee works apart from the total working hours. This is calculated using the formula: Excess Hours = Total Hours worked - Total Shift timings.

How can I withdraw the Attendance Regularization that I have already requested?

To withdraw your attendance regularization, perform the following steps:

  1. Click Actions > Track > Attendance Regularization. The Attendance Regularization page appears.
  2. Click the attendance regularization request you want to withdraw. The Review Attendance Regularization page appears displaying the details of the request.
  3. Click Withdraw . Your request is withdrawn and disappears from the list.