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The Send Passwords To New Joiners page allows you to send password link to all the new joiners in the organization. You can send them password link through email or sms. You can choose to send the password link to an individual employee as well as to all the employees.

To navigate to Send Passwords To New Joiners page, click Home > Actions > Invite Employee (Email Employee Password) > Send Passwords To New Joiners.



Sending Password through Email

On Send Passwords To New Joiners page, perform the following steps to send password link through email: 

  1. From drop-down menu, select Not Yet Sent option.
  2. To select individual employees, click the checkbox adjacent to their Employee No.
  3. Click the Email Password button.

    Kindly note that if you want to send password link to all the employees, click Email Password To All button. The email will be sent to all the employees available under Not Yet Sent option.
  4. A pop-up appears with the preview of email that will be sent to the employees. To confirm that you have reviewed the mail, click Ok.

    Note: If you do not want to see the preview message further, select the Don't show this message checkbox.

  5. A confirmation popup appears. Click Confirm to send password link to selected employees.

Sending Password through SMS

You can also send password link through SMS. This feature is useful when employees' email id is not updated in the system. 

SMS - Due to the recent changes in the TRAI (Telecom Regulatory Authority of India) guidelines, we have currently disabled this feature. As per the new TRAI regulations, any communication message sent by greytHR to the customers needs to be registered in the TRAI DLT platform. To comply with the regulations, the SMSes you send through the greytHR platform to your employees must be based on registered templates approved by the Telecom operators. To read more about the SMS Regulation, click here


On Send Passwords To New Joiners page, perform the following steps to send password link through SMS: 

  1. From drop-down menu, select Not Yet Sent option.
  2. To select individual employees, click the checkbox adjacent to their Employee No.
  3. Click the SMS Password button. 

    Kindly note that if you want to send password link to all the employees, click SMS Password To All button. The SMS will be sent to all the employees available under Not Yet Sent option.
  4. A pop-up appears with the preview of SMS that will be sent to the employees. To confirm that you have reviewed the SMS, click Ok.

    Note: If you do not want to see the preview message further, select the Don't show this message checkbox.

  5. A confirmation popup appears. Click Confirm to send password link to selected employees.