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An employee's salary structure includes income as well as deduction components. The Salary page displays detailed salary structure of an individual employee in the greytHR application. You can edit Loan, Income Tax, and Reimbursement details from this page. greytHR also provides options for you to configure income and deduction components on the Salary page.

Along with the salary details, on the right side of the Salary page, you can also view employee-related other details such as Date of Joining, Date of Birth etc.

To navigate to the Salary page, click Payroll > Payroll Inputs > Salary.

You can also navigate to the Salary page, through Actions > Payroll > Update Payroll Data.

In your Salary page, click The Plus icon. or The Minus icon. to view all components or collapse back to the default view of salient components. You can also use collapse or expand icons provided in the salary table to expand or collapse one component at a time.

In your Salary page, you can perform the following actions:

Revising Salary 

Salary revision is one of the most regular processes in an organization. Salary revision for an employee might be triggered due to many reasons such as performance appraisal, standardization of salaries (market correction of pay), transfer of an employee from one department to other, amendments to statutory regulation and promotion of an employee. To revise the salary of an employee, perform the following actions: 

  1. On the Salary page of an employee, click Update Salary. You will be redirected to Salary Revision page.

    When you are adding the salary of a new employee for the first time,  you can view Add Salary button instead of Update Salary. You will be redirected to Salary Revision page.

  2. On Salary Revision page, click Add New Revision.

  3. Based on your organization's salary structure configuration, you will have multiple editable components such as Annual CTC, HRA etc. For example, specify the amount in Annual CTC under Revised Salary or Revision% column. You can also update different Salary Items individually.
  4. Select the Effective From date from the Effective From calendar. Effective From is the date from which revised salary is effective. This will help the system to compute arrears accordingly.
  5. Select the month from the Payout Month list. Payout Month is the month in which the revised salary is being paid.
  6. Specify the remarks for the employee in Employee Remarks text box. 
  7. Specify the note for future purposes in the Notes box. The Notes are confidential and visible only to admin.
  8. Click Save to process the revised salary.


Searching for a Component

Salary structure of an employee can consist of a lot of components. These components are grouped under various categories such as Gross, Deduction etc. You can limit your display and search to a group of components by selecting a particular category in the All Components drop-down list. For example, If you want to search for an item under Gross category, you can select Gross in All Components drop-down list. Now all the components related to Gross are displayed in the Items table. To search for a component under a category, perform the following actions:

  1. On the Salary page of an employee, select a component such as Gross from All Components list. 
  2. search by component box helps you to find a specific component of your choice. In search by component search box, specify name of the component such as HRA.
  3. The Item table displays the HRA component as well as all the components related to HRA available in Gross component.

Editing a Salary Component

In the employee's salary structure, you can edit only those components that are not dependent on other components. All the components that you can edit have an edit icon  against the components. You can also override some of the components. The components you can override have  icon. To edit or override a salary component of an employee, perform the following actions:

  1. On the Salary page, under the Items table, scroll down to the component you want to edit. Let us consider the example of Bonus.
  2. Click  to edit a salary component such as Bonus. Edit: Bonus pop-up appears.

  3. Click Add. Click and type all the details under From DateAmountRemarks, and Modified ON column.


  4. Click Save to save the changes done in Bonus component. 

  5. Click Close to close the Edit: Bonus pop-up.

    For an existing Loan, only interest rate can be edited. Income Tax is computed automatically. You can view the PF arrears when you expand TOTAL DEDUCTIONS. The arrears also reflect in the employee's YTD Summary in the Employee Portal. For previous employer's Income Tax, The Raw Tax, Surcharge, and Cess are now computed automatically once you file Income Tax details. To do so, edit the Income Tax component in the current salary and enter details in the Income From Previous Employer tab. You can also view the Taxable Income and its round off to the next Ten Rupees if you select the required system setting.

Viewing Component History

In greytHR, you can view a complete history of selected salary component of an employee. To view the history of a component, perform the following actions: 

  1. On the Salary page of an employee, under Item table, select a component. 

  2. Click History. History pop-up appears. In the component pop-up, you can view the complete history of the selected component in chronological order.

Adding an Income Component

To add a one-time income component to an employee's salary, perform the following actions:

  1. Navigate to Payroll > Payroll Inputs > Salary.


  2. From the select an employee... list, select an employee. You can then view the selected employee's Salary page.
  3. On Salary page, click Add Income Component available on GROSS component. Add Income Component pop-up appears: 
  4. In Name text box, specify the component name you want to add. It is recommended to add name in capital letters.
  5. If the component you are adding must be calculated as Taxable Income, select Yes.
    Once you have selected Taxable Income as Yes, you must also select Taxable Type. Taxable Type gives you an option to choose between paying tax at once or divide the payment between months.
  6. Click Save to add new income component. The new component is now added to the GROSS tab. Once added, the new component can be used for all the employees in the organization.

The Add Income Component is available for the users who can edit salary repository.


Adding a Deduction Component

To add a one-time deduction component to an employee's salary, perform the following actions:

  1. Navigate to Payroll > Payroll Inputs > Salary.


  2. On Salary page, select an employee from the select an employee... list.
  3. Click Add Deduction Component available on TOTAL DEDUCTIONS tab. Add Deduction Component pop-up appears: 
  4. In Name text box, specify the component name you want to add. It is recommended to add name in capital letters.
  5. Click Save to add new deduction component. The new component is now added to the TOTAL DEDUCTIONS tab. Once added, the new component can be used for all the employees in the organization. 

 The Add Deduction Component is available for the users who can edit salary repository.

You can also watch the following video to understand the whole process of adding income and deduction components. 

Processing Salary 

Processing salary is one of the most important functions of an admin. Only when the salary is processed all the records get updated. Then only all the employees get paid their due salary. After editing an employee's salary, you must process his/her salary to update the edited component in the salary structure. To process an employee's salary, perform the following actions:

  1. On the Salary page of an employee, after editing the required salary components, click Process to update the edited components.


  2. The application will process salary and you can view the updated component values in the Items table now.

    All changes need to be processed so as to reflect in the employee's salary. Note that the legends below the salary table updates automatically as per your changes. The Tick icon. indicates that the value is present and The Cross icon. that updates are yet to be included.




Related Concepts

Salary Structure

Salary Advances and Recovery

Salary Disbursement

Final Settlement Concept


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