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The Salary page displays the detailed salary structure of each employee in the organization. An employee's salary structure includes income, deductions, and other components.  On the Salary page, you can add, update, edit, override, and process an individual employee's salary. You can search for an employee using the Current, Resigned, and All employees filter. You can search for components and component groups. You can also view basic information of the selected employee such as Join Date, Date of Birth, Location, Payroll Processed On, Settlement Date, and Leaving Date.

You can perform the following actions on the Salary page:

  1. Add salary for a newly joined employee
  2. Update/Revise salary of an existing employee
  3. Search for a salary component
  4. View current details and history of a salary component
  5. Edit/override the salary components
  6. Add new income/deduction component
  7. Process salary for individual employee

To navigate to the Salary page, click Payroll > Payroll Inputs > Salary.

You can also navigate to the Salary page through Actions > Payroll > Update Payroll Data.

Add salary of a newly joined employee

Whenever an employee joins an organization, you must add his/her salary structure to the application. Adding salary is an essential step while onboarding an employee. To add the salary of a newly joined employee, perform the following actions:

  1. Login to your greytHR admin portal, and then navigate to Payroll > Payroll Inputs > Salary. The Salary page appears.
  2. From the Search Employee search box, search for the employee whose salary information you want to add
  3. On the Salary page, click Add Salary. The Salary Revision page appears.
  4. Based on your organization's salary structure configuration, you can view multiple editable components such as Annual CTC and Monthly CTC. For example, specify the amount in Annual CTC under the Current Salary column. You can also update different Salary Items individually based on the defined structure.
  5. From the Effective From calendar, select the date from which the selected employee's salary is effective. 
  6. From the Payout Month list, select the month for which salary is paid to the employee.
  7. In the Employee Remarks text box, specify the remarks for the employee. 
  8. In the Notes box, specify the note for future purposes. The Notes are confidential and visible only to the admin.
  9. Click Save to add salary.

Update/Revise Salary of an existing employee

Salary revision is one of the most regularly used processes in an organization. A company can revise an employee's salary for various reasons such as performance appraisal, wage standardization (market correction of pay), transfer of an employee from one department to another, amendments to statutory regulation, and promotion of an employee. 

To revise the salary of an employee, perform the following actions: 

  1. On the Salary page, click Update Salary. The Salary Revision page appears.
  2. On the Salary Revision page, click Add New Revision.
  3. Based on your organization's salary structure configuration, you can view multiple editable components such as Annual CTC and HRA. For example, specify the amount in Annual CTC under the Revised Salary or Revision% column. You can also update different Salary Items individually based on the defined structure.
  4. From the Effective From calendar, select the date from which the revised salary is effective. Adding the date helps the system to compute arrears if any.
  5. From the Payout Month list, select the month from which the revised salary is paid to the employee.
  6. In the Employee Remarks text box, specify the remarks for the employee. 
  7. In the Notes box, specify the note for future purposes. The Notes are confidential and visible only to the admin.
  8. Click Save to process the revised salary.

Search for a salary group/component

The salary structure of an employee consists of many components. These components are grouped under various categories such as Gross, Deduction, and P.F. You can search for the specific component groups and specific salary components on the Salary page. 

To search a salary component group for the selected employee, perform the following actions:

  1. On the Salary page, from the Search Employee search box, search for the employee whose salary information you want to view. All the salary-related information of the selected employee is now visible on the Salary page.
  2. From the Components Group drop-down list, select the required group. All the components under the selected component group appear under the Component Name column.

To search a specific salary component for the selected employee, perform the following actions:

  1. On the Salary page, from the Search Employee search box, search for the employee whose salary information you want to view. All the salary-related information of the selected employee appears.
  2. In the Search by component search box, enter the name of the required component. The required component displays under the Component Name column.

View current details and history of a salary component

To view the current details/history of a salary component of an employee, perform the following actions:

  1. On the Salary page, under the Component Name table, open the component for which you want to view details/history. Let us consider the example of PF.
  2. Select the PF component. On the right side of the screen, you can view the current PF details of the selected employee.
  3. On the right side of the screen, there is a History button. Click History. History pop-up displaying the complete history of the employee's PF.

Edit/override a salary component

In an employee's salary structure, you can edit only those components that are not dependant on other components or one-time components such as bonus, incentive, other income, and other deductions. All the editable components have an edit icon next to them. The components that you can override have an override icon next to them.

To edit/override a one-time salary component of an employee, perform the following actions:

  1. On the Salary page, under the Component Name table, open the component you want to edit/override. Let us consider the example of Gratuity.
  2. To edit Gratuity, click the Edit/Override icon available next to the Gratuity component. Edit/Override pop-up appears. You can also click Edit/Override available on the right side of the screen.
  3. On the Edit/Override pop-up, click +Add row
  4. From the From Date drop-down calendar, select the date from which the new gratuity value is applicable.

    If you are overriding a component, you can view an additional column, i.e., To Date. From the To Date drop-down calendar, select the date up to which overridden value of gratuity is applicable. 

  5. In the Amount text box, enter the new amount of gratuity you want to pay to the employee.
  6. In the Remarks, enter the remarks, if any.
  7. Click Save to save the new value of the Gratuity.
  8. On the Salary page, click Process Payroll to update the new value of gratuity in the employee's salary structure. This step is essential to complete the process of editing components.

After a component is overridden, the Override icon displays a green tick.

If you click the Edit/Override icon for a salary component such as Income tax, Reimbursement, Loan, and LOP of an employee, you are redirected to the respective page. You can then edit/override the salary component information as per your requirements

Add new income/deduction component

To add a one-time income/deduction component to an employee's salary, perform the following actions:

  1. On the Salary page, under the Component Name table, click the Gross/ Total Deduction component. 
  2. On the right side of the screen, click +Add Income Component/-Add Deduction Component+Add Income Component/-Add Deduction Component pop-up appears.
  3. In the Name text box, enter the component name you want to add.
  4. Click Save to add the one-time income/deduction component.

The +Add Income Component/ -Add Deduction Component is available for the users who can edit the salary repository.

Process Salary for individual employee

Processing salary is one of the essential functions of an admin. After processing the employee's salary, all the relevant records in the greytHR application are automatically updated. Post salary processing, all the employees receive their salary. After editing an employee's salary, you must process his/her salary to update the edited component in the salary structure. To process an employee's salary, perform the following actions:

  1. On the Salary page, under the Component Name table, edit the required components.
  2. Click Process Payroll to process the salary of the selected employee. A success message appears.


  1. Form 24Q
  2. Employee IT Declaration
  3. Quick Salary Statement
  4. Arrears
  5. Stop Salary Processing
  6. Full & Final Settlement
  7. IT Declaration

Related Concepts

  1. Salary Structure
  2. Salary Advances and Recovery
  3. Salary Disbursement
  4. Final Settlement Concept
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