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Release Version: 5.3.6

Updates made as on 06 Apr, 2017


Following are the list of enhancements for this week:

Letter Enhancements

  • Prior to this release, Admin could not modify the date format while generating letters. With this release, a new tab named General, has been added under System Settings > Letter > Letter Options. Under this tab, Admin can choose the appropriate date format from the drop-down list provided. The default date format is, dd-MMM-yy. The date format that Admin chooses, reflects across any date field chosen while generating a letter. 
  • A new Data Source named, salary_revision_effective_date has been added for Letter Template. This data source can be useful while generating Appraisal Letters. While creating Appraisal Letters, Admin can easily make use of this data source to mention the effective date from which the salary revision would be applicable for the employees. Note that, the format of the Salary revision effective date depends on the date format that Admin chooses in Letter Options under System Settings.

Income Tax Enhancements

  • Prior to this release, there were no provision to add details of multiple rented accommodations for an employee. There could be a scenario where an employee stayed in one or more rented accommodations in a financial year. In such a case, Admin had no provision to capture multiple rent amount, duration of stay, landlord's name and PAN. With this enhancement, Admin is now relieved of the worry. Once employee declares details of the multiple rented accommodations along with the POI, Admin can add those details (of the individual places of stay) to greytHR. To do so, Admin has to perform the following steps:
    1. Navigate to Payroll > Payroll Inputs > Income Tax. 
    2. Search for the employee for whom the details must be added.
    3. Under the Exemptions tab, click the Rent Proof Info button. The Rent Proof Info window appears.
    4. Type the appropriate values under the Rent From, Rent To, Rent Amount, Landlord's Name, Landlord's Address and Landlord's PAN columns.
    5. Click Save. Once the rent information is saved, Admin can also upload the rent receipts.

An employee can change a maximum of four houses in a financial year.

  • Along with multiple rented accommodation details of an employee, Admin can also add lender's name and PAN for Other Income (when interest on housing loan of self and let out property is chosen by the employee). To do so, Admin has to perform the following steps:
    1. Navigate to Payroll > Payroll Inputs > Income Tax. 
    2. Search for the employee for whom the details must be added.
    3. Under the Other Income tab, type the lender's name and PAN.
    4. Click Save. The lender's name and PAN are successfully added.
  • In line with the above two letter enhancements, the following two importers have been added:
    • Rent Proof Info Importer—using this importer, Admin can add rent details related to the duration of stay, landlord's name, address and PAN. 
    • Income from house property importer—using this importer, Admin can add the lender's name and PAN.

Form 24Q enhancement

Owing to the enhancements made to Income Tax filing, Form 24Q eTDS has been changed for the fourth quarter of 2016-2017. Following are the changes:

  • Landlord's name and PAN to be included in eTDS, if employee's aggregate rent payment for the financial year, exceeds rupees one lakh.
  • Lender's name and PAN to be included in eTDS, if employee pays interest to the lender under the head, Income from house property.

Others

  • A new importer named, Attendance Swipes has been added. Using this importer, Admin can now import attendance swipe data in bulk. The attendance swipe data thus imported, contains the following details:
    • Access Card number or Employee Number

      Employee Number can be added to the Excel file, if the Use Employee No. as the Access Card number option is enabled under System Settings.


    • Employee Name
    • In/Out Status—Accepted values are 1/0, In/Out or Entry/Exit
    • Door Name
    • Date & Time

After the attendance swipes are successfully imported, initially, only the current and previous day's data are visible on the Employee Swipes page. Only after the attendance is processed, that the complete details of the imported attendance swipes, appear on the Attendance Info page and the Employee Swipes page. Simultaneously, the employees whose attendance swipes are imported, can then see the details on the login page of greytHR Employee Portal and the Attendance Info page. 

  • Admin can now grant leaves to employees based on the number of days worked in the previous year. To do so, Admin has to perform the following steps:
    1. Navigate to System Settings > Leave > Leave Rules.
    2. Click the Edit Policy Info icon () for the Leave Rule that you want to edit. A page appears displaying the various options associated with the chosen Leave Rule.
    3. Select Grant Settings from the drop-down menu that appears just under the page name.
      1. In the Leave Granting Frequency field, choose Annual from the drop-down list. 

        The Grant based on previous year work days check box appears only if Admin chooses Annual from the drop-down list.
      2. Select the check box adjacent to Grant based on previous year work days. 
      3. In the table that appears, type the following details:

        • Range of days to be considered for granting the leaves 

        • Number of days to be granted as leave for the chosen range of days

        The range of days is considered based on the number of (working) days that a particular employee is present for.

    4. Select Leave Processors from the drop-down menu that appears just under the page name.

      1. In the Leave Granter Class field, choose Employee Work Days Leave Granter from the drop-down list.
      2. Click Finish. A message appears stating that the Leave Rule is applied successfully.

 

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