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greytHR enables you to generate the Form 16 statutory document easily and plan its activities in a phased manner. To do so, you need to set certain required values in greytHR before you proceed with your first Form 16 generation.

Prerequisites

The prerequisites to generating a Form 16 from greytHR are:

  • Set as per requirement in System Settings for Form 16. Ensure the Form 16 signatory details are entered.

    If you select Merge Part A and Part B in System Settings, Part A and Part B will be merged and you can download it as a single file.

  • Ensure all or selected employees have PAN and email entered in greytHR.
  • Download Form 16 Part A and Part B files of your employees from TRACES.
  • Save Part A downloaded files as a zip file in the format of PAN_Assessment-Year such as AAAPP3230D_2019-20. The PAN of the employee should be available in greytHR.
  • Save Part B downloaded files as a zip file in the format of PAN_PartB_Assessment-Year Range such as AAAPP3230D_PartB_2019-20. The PAN of the employee should be available in greytHR.
  • Set the Financial Year in Form 16 page. The financial year is always one year preceding the Assessment Year. If AY is 2019-20, then select FY as 2018-19 from the date drop-down list in the Form 16 landing page or the Part A or Part B pages.

    If mandatory settings are not done, an error message will display. Click Change Settings in the main Form 16 page to access System Settings  > Income Tax > Form 16 Options. In System Settings, click Back to Form 16 to come back to the Form 16 landing page.