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greytHR enables you to consider Proof of Investment (POI) submitted by employees and also enable them to update details once again in their investment declaration. To view the POI Track page, navigate to Payroll > Admin > POI Track. In this page, under all the tabs, you can view the employees based on the filters New Regime and Old Regime.

Figure 1 : Viewing POI Track Page

Use the tabs as follows:

  • Pending
  • Reviewed
  • Not Yet Submitted

    Click the Excel Export button to export values from the POI Track page. To view the Not Yet Considered and Considered tabs, select INCOME TAX from the Section drop-down list from System Settings > Miscellaneous > Advanced Options (Advanced). Next, select Enable approve Income Tax and consider later check box.

    Use the Year drop-down list to set the year for the POI processing. Likewise, set the month to view the corresponding employee records.

Pending

The Pending tab displays records that are pending for processing.

  1. Navigate to Payroll > Admin > POI Track. By default Pending tab opens. 

    To enable the Not Yet Considered and Considered tabs, select INCOMETAX from the Section drop-down list in System Settings > Miscellaneous > Advanced Options (Advanced).

  2. From the Filter employees as per regime list, select the required regime. You can choose to select New Regime, Old Regime or even Both.
  3. Search for the employee name and select the employee. You will be redirected to POI Review page of the selected employee.

    The Status and Remarks columns displays values as per an earlier cycle of processing POI if applicable. You can enter remarks in this cycle too. Click ...more to view previous remarks. Click The Download as PDF button to view values offline in a file. Click The Show All button to view all particulars of POI Review or click The Show Applied button to revert to default view of fields that employee has filled.
  4. Click The Accept button. against the item(s) for which employee has submitted required values and proofs. A message displays to indicate number of records approved.

     

    You can also select using the search control at top of the page. The numerals against tab name indicate the number of records in that tab.

    You can click The Accept All button. to process all items at one time. Click The Reject button. to reject any single item. It is mandatory to enter Remarks if rejecting an item. and display as per your action on an item in the Status column. You need to have values before you can accept or reject.


    Post approval, the POI will not be considered for Income tax and will move to the Not Yet Considered tab. Once considered for Income tax, the POI will move to the Considered tab.

  5. Click The Consider for Income Tax button. to submit for payroll processing if you are satisfied with all values and their proofs. Confirmation pop-up appears. The Confirmation pop-up informs you of the effective date from which these POI details will be considered.

    You can consider for Income Tax only after processing all submitted items.
  6. Click Confirm. The employee's form is moved to the Reviewed tab.
  7. Process the payroll to reflect the new changes in selected employee's tax and payslip. The employee name now reflects in the Reviewed tab.

    Email is sent to the employee with the approved or rejected data.

Changing an employee's Regime

From the POI Review page of the employee, you can change his/her regime. To change the regime of an employee, perform the following actions:

  1. Navigate to Payroll > Admin > POI Track. By default Pending tab opens. The regime can be changed only from the Pending tab.
  2. From the Filter employees as per regime list, select the required regime. You can choose to select New Regime, Old Regime or even Both.
  3. Search for the employee name and select the employee. You will be redirected to POI Review page of the selected employee.

  4. Click Change regime. Regime Selection pop-up appears.
  5. From the Change Regime list, select the required regime.
  6. Click Save to change the regime of the selected employee. 

Reviewed

The Reviewed tab displays records that have been processed by HR or Payroll. You can also reopen a processed record by performing the following actions:

  1. Navigate to Payroll > Admin > POI Track. In the Reviewed tab, click the employee name to view details.

    Figure 2 : Viewing Reviewed Page


    Note that the Accept button for individual items is disabled.

  2. Click The Reopen button. if you want selected employee to rework on an item.

Not Yet Submitted

The Not Yet Submitted tab displays the records yet to be submitted from employee side.

  1. Navigate to Payroll > Admin > POI Track. In the Not Yet Submitted tab, select the check box next to an employee name.

    Figure 3 : Viewing Not Yet Submitted tab

    The tab displays employees who have not yet submitted their IT Declarations. As an Admin, you can submit employee's IT Declaration with existing values or modify values.

     Introducing Faster Reminder Notification To All Employees Who Have Not Submitted POI

    greytHR provides a faster and easier method to instantly notify all employees, who have not submitted POI, before the POI submission due date. To send an instant notification:

    1. Click the Not Yet Submitted tab.
    2. Click the Remind All button.
    3. Enter the remarks and click Send Mail to All.
  2. Click .

    Clear Income Tax declaration to clear previous declared data because proof is not submitted.

  3. Click Submit for record to be considered in the next payroll processing.

  4. Click Confirm in the message box that appears.

  5. To submit IT Declaration after entering values, click employee name.

  6. Type the appropriate values.
  7. Click Accept or Reject.
  8. Click The Consider for Income Tax button.. A processing bar displays and the record now moves to the Considered tab. Admin can now view submitted proofs and also edit employee-given information if required.


Related Links

You can click here to view the video on how to release and track POI.


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