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Communication to employees is a frequent requirement in all departments. greytHR enables you to quickly send, emails and SMS to all or selected employees using the Mass Communication option. You can also view a list of all emails and SMS that were previously sent.

Perform the following steps to send out mass email or SMS:

  1. Navigate to Employee > Admin > Mass Communication.

    To directly perform this action, go to Actions > Employee > Mass Employee Email.

  2. Click The Compose button. . The Add New page appears.
  3. Select the Category and Employee Filter fields from the respective drop-down lists.
  4. You can send mass email or SMS. Click one of the following tabs:

    • Mail -type the subject, content, upload file (if any) and then click Send.

      Only PDF, XLS, XLSX, DOC, DOCX, TXT, PPT, PPTX, GIF, JPG, PNG files are accepted.

      Figure 1: Sending Mass Email


      Figure 2: Sending Mass SMS

      SMS - Due to the recent changes in the TRAI (Telecom Regulatory Authority of India) guidelines, we have currently disabled this feature. As per the new TRAI regulations, any communication message sent by greytHR to the customers needs to be registered in the TRAI DLT platform. To comply with the regulations, the SMSes you send through the greytHR platform to your employees must be based on registered templates approved by the Telecom operators. To read more about the SMS Regulation, click here.  

  5. A dialog box appears prompting to confirm your action. Click Confirm to proceed. A message appears informing that the mail is successfully sent to the selected employees.

All the sent emails and SMS would appear in the Mass communication page.