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  • Publish to Portal: Use this to release Form 16 to employees through Employee Self Service in greytHR. View employee count of pending/uploaded forms and employee names along with the Form 16 published details.
  • Email Form 16: Use this to email Form 16 to employees. View employee count of pending/uploaded forms and employee names along with the Form 16 emailed details.

Publish to Portal

  1. In the Form 16 landing page, in the Publish Form 16 section, click the number pending under To Portal.


  2. Check the employees whose Form 16 details must be published in the ESS portal.



    To select employees who need to be informed, select the status as Signed from the Status drop-down list to view the employees whose Form 16 is ready to publish.

  3. Click The Publish to Portal button.
  4. A pop-up window displays prompting your confirmation.
  5. Click The Confirm button..
  6. A success message displays. Click OK to close the pop-up window.

  7. The Form 16 is now available in the Employee Portal of the selected employee.

Email Form 16

  1. In the Form 16 landing page, in the Publish Form 16 section, click the number pending under Via Email.

  2. Check the employees whose Form 16 details must be sent by email.

  3. Click 
  4. A pop-up window displays prompting your confirmation.
  5. Click The Confirm button..
  6. A success message displays. Click OK to close the pop-up window.

  7. The employee details are now displayed under the status of Completed. The Form 16 is now available in the mailbox of the selected employee (s).


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