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What is Form 16?

Form 16 is the TDS certificate that an employer issues to you, when they deduct TDS from you. When an employer deducts TDS from employees' salaries, the Income-tax Act requires a certificate to be issued by the employer, where the details of the tax deducted and deposited are certified.

In the  Sign section click Next. The downloaded batches are automatically signed and uploaded back to greytHR . The progress in the utility displays on the greytHR wizard.

What are Part A and Part B of Form 16?

An employer  who deducts tax on an employee's salary, shall file Form 24Q. It is a quarterly return that represents the salary paid to an employee and the tax deducted or remitted for each employee, per quarter. Annexure I of Form 24Q presents the deductee wise (employee wise) details of the salary paid and the tax deducted for each employee.

Once Form 24Q is filed by the employer, the tax department updates Form 26AS of an employee with the salary and the tax details presented in Annexure I of Form 24Q. Subsequent to this, employer can download Part A of Form 16 from TRACES, which is the salary amount paid or credited and the amount of tax deducted based on the Annexure I of 24Q filed.

Part B is the details of the salary paid and any other income or tax deducted. The Form 24Q of the last quarter of the financial year shall contain data of Annexure II as well. This includes total salary paid, tax exemptions or deductions claimed and the TDS for the year.

The Income Tax department uses Annexure II data for verifying the annual tax liability on salary paid to an employee, performs fit-gap analysis with salary, tax exemption and tax deducted at source.
This result is in Part B of Form 16.

What are the recent changes as per the Income Tax dept’s updates?

The Income tax department (CBDT) at the last moment announced major changes to Form24Q and Form16 reporting formats. We had to scramble to get the changes done in greytHR so that you could do the filing as per the new requirements. 

Due to the hardship caused to deductors, CBDT has extended the due date for filing Form24Q returns for the 4th quarter and for issuing Form16 to employees.

CBDT orders the following:

Due date for filing of Form 24Q returns is extended from 31st May to 30 June 2019.

Due date for issue of Form 16 for FY 18-19 is extended from 15th June to 10th July 2019.

For more details, you can view the order copy issued by CBDT.

Reference Link : Order Copy

How do the recent changes impact the generation of Form 16 process on greytHR?

Based on the recent amendment from the income tax department, the customer who filed Q4 form 24Q after 12th May 2019 will follow the process mentioned below.

  • Step 1 : Generate Form 16 Part A & Part B from the traces
  • Step 2 : Upload the Part A & Part B into the greytHR application
  • Step 3 : Merge Part A & Part B and get the document signed Digitally
  • Step 4 : Generate Form 12 BA & Annexure file along with Form 16
  • Step 5 : Publish the Form 16 document with the employees

What has changed in the Form 16 generation process due to recent updates from the Income Tax Dept?

Based on the recent amendment from the income tax department, the customers who filed their Q4 form 24Q before 12th May 2019 will be following the same old process in the FY 18-19 to generate their form 16.

  • Step 1 : Generate Form 16 Part A from the traces
  • Step 2 : Upload the Part A file into greytHR and Generate Part B
  • Step 3 : Merge Part A & Part B and get the document signed Digitally
  • Step 5 : Publish the Form 16 document with the employees

Navigate to the Form 16 Options page from, Payroll > Admin > Form 16.

watch the video to know how to generate form 16 on greytHR.

The customers who filed Q4 form 24Q after 12th May 2019 will follow the process mentioned below:

  • Step 1 : Generate the Form 16 Part A & Part B from the traces
  • Step 2 : Upload the Part A & Part B into the greytHR application
  • Step 3 : Merge Part A & Part B and get the document signed Digitally
  • Step 4 : Generate Form 12 BA & Annexure file along with Form 16
  • Step 5 : Publish the Form 16 document with the employees

How to generate Part A and Part B?    

Employer can download Part A of Form 16 from the TRACES website, based on Annexure I of Form 24Q filed.

Please refer to http://contents.tdscpc.gov.in/en/download-form16a-etutorial.html# for step by step process to download Part A .

Can I merge Part A & Part B while downloading from traces?

No, you cannot merge Part A & Part B while downloading from traces, however greytHR provides the option to merge these documents.

Click here on the below link to know how to merge Part A and Part B document on greytHR.

https://greytip.zendesk.com/knowledge/articles/360025247732/en-us?brand_id=411494

The Form 16 settings page will enable you to set the optional and mandatory settings before you generate Form 16.

  • Navigate to Payroll >> Admin >> Form 16 >> Settings
  • Enable the option Merge Part A and Part B from the Form 16 Generation Section.
  • Do not forget to save changes.

Can I sign the part A and Part B document from traces?

Yes, while downloading the part A and part B from traces you will get an option to sign these documents digitally.

Please note: Once these documents are signed from traces, you cannot merge Part A and Part B on greytHR.

I already have part A and Part B document from traces! Why do I need to upload the same into greytHR?

Once the part A and Part B are downloaded from traces, greytHR will help you to complete the following task.

  • Merge Part A & Part B
  • Generate Form 12 BA & Annexure file
  • Sign the Document Digitally
  • Publish Form 16 Document to your employees

I have generated form 16 Part A and Part B from the traces, do I still need to generate annexure on greytHR?

It’s not mandatory to generate Annexure document along with Form 16.

I have generated form 16 Part A and Part B from the traces, can I merge these documents on greytHR?

Yes, you can merge Part A and Part B document. Once these documents are downloaded from the traces you need upload the same into the greytHR application to merge.

I have already generated Part B from the traces, Do I need to generate Part B again on greytHR?

Not required since you have downloaded the Part B from the traces. You can use the same Part B document to upload on greytHR to generate the Form 16 document.

I have filed form 24Q before 12th May, can I get part B from Traces?

If you have filed form 24Q before 12th May, you cannot generate part B from traces, however, you can refile the form 24Q for Q4 again on traces to get the Part B.

I could not download part A for a few of my employees from Traces. Why?

Part A from traces can be downloaded only for those employees for whom the 24Q is filed in the last quarter. If you would like to generate Part A for the zero TDS employees, you need to ensure they are part of the 24Q filing in the last quarter.

To do so, Navigate to System Settings > Income Tax > Form 16 Options >> Uncheck the option Suppress Zero Tax.

Once this is done, you can then include the employees with zero tax, in Form 24Q and perform eTDS filing for the last quarter.

How to generate Part A for zero TDS employees from Traces?

Part A from traces can be downloaded only for those employees for whom the 24Q is filed in the last quarter. If you would like to generate Part A for the zero TDS employees, you need to ensure they are part of the 24Q filing in the last quarter.

To do so, Navigate to System Settings > Income Tax > Form 16 Options >> Uncheck the option Suppress Zero Tax.

Once this is done, you can then include the employees with zero tax, in Form 24Q and perform eTDS filing for the last quarter.

How will I get the corrections done in part A or Part B which is generated from traces?

If any corrections to be made in the Form 16 Part A & the Part B document, you need to get the form 24Q revision done.

I have generated form 16 Part A and Part B from the traces, how will I publish these documents to my employees?

Once the Part A and Part B are generated from the Traces, you need to upload the same into the greytHR application to generate the Form 16 Document for your employees.

  • Step 1: Generate Form 16 Part A & Part B from the traces
  • Step 2: Upload the Part A & Part B into the greytHR application
  • Step 3: Merge Part A & Part B and get the document signed Digitally
  • Step 4: Generate Form 12 BA & Annexure file along with Form 16
  • Step 5: Publish the Form 16 document with the employees

Click on the below link to know how to PUBLISH the Form 16 Document

https://greytip.zendesk.com/knowledge/articles/360025539451/en-us?brand_id=411494

I have generated form 16 Part A and Part B from the traces, can I get these documents digitally signed on greytHR?

Yes, you can get these documents digitally signed on greytHR, just need to ensure your Part A and Part B documents were not signed while downloading from the traces.

Follow the below steps to generate your Form 16 document on greytHR:

  • Step 1: Generate Form 16 Part A & Part B from the traces
  • Step 2: Upload the Part A & Part B into the greytHR application
  • Step 3: Merge Part A & Part B and get the document signed Digitally
  • Step 4: Generate Form 12 BA & Annexure file along with Form 16
  • Step 5: Publish the Form 16 document with the employee

Click on the below link to know how to install the digital signer on greytHR

https://support.greytip.in/hc/en-us/articles/360025248292-How-to-install-greytHR-digital-signer-

Can I generate only Part B document on greytHR?

Yes, you can generate only Part B document on greytHR.

What are the Prerequisites for Form 16?

greytHR enables you to generate the Form 16 statutory document easily and plan its activities in a phased manner. To do so, you need to set certain required values in greytHR before you proceed with your first Form 16 generation.

Prerequisites

The prerequisites to generating a Form 16 from greytHR are:

The

  • Ensure all your employee salary details and income tax details are updated correctly.
  • Also, there is no mismatch in the employee PAN numbers to avoid error while uploading the form 16-part A to the greytHR application, you will also get an alert message on top of the screen if any employee’s PAN is not updated. Click here to know the employee details and navigate to employee profile to update the same.
  • Ensure the perquisite components are mapped for Form 12 BA, if not click here and map the perquisite item and click on Save.
  • Most importantly, make sure you have downloaded the Form 16 Part A & Part B files of your employees from TRACES and the same is saved in your system in a PDF format without renaming the original file name.
  • Click on settings and choose the appropriate options as per requirement for Form 16.

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Make sure you set the Financial year in the Form 16 page, as one year preceding the Assessment Year. For example, if Assessment Year is 2019-20 then select FY as 2018-19.

Ensure the Form 16 signatory details are entered.

Ensure the Form 16 signatory details are entered.

Also, set the preferences such as form 16 details and enter the TDS circle address.

Enter the signing date. This will appear on Form 16 of the employee as the date on which Form 16 was signed by the authorized signatory.

The generated date will appear on form 16 of all the employees as the date on which form 16 was generated, else current date will be reflected on form 16 automatically.

The Part B configuration and the Form 16 generation sections on this page will enable you to set up various options to customize your Form 16 generation.

The "Tooltip" will explain what each option represents. After making the customization do not forget to save the changes.

How to map the perquisite components to Form 12BA?

The standard components are mapped by default. However, to view or modify the mapping follow the below steps:

  1. Navigate to System Settings > Income Tax > Advance > Form 12BA Mapping. The Form 12BA Mapping page appears.
  2. In the Form 12BA Mapping page, double click the fields under the Perquisite Item and Recovery Item columns to select the components of your choice.
  3. Click Save. A success message appears prompting you that data is saved successfully.

How to change the date and location of the generated Form 16?

To change the date and location of the generated Form 16, perform the below steps:

  1. Navigate to System Settings > Income Tax > Form 16 Options. The Form 16 Options page appears.
  2. Under the Particulars of the person responsible for form 16 section, type the location in the Digital Signature text box.
    Ensure that you select the Use above location as signing location checkbox and then save your changes.
  3. Under the Form 16 Details section, type the date in the Signing Date text box.
  4. Click Save. A message appears prompting you that Form 16 Option is saved successfully.

How to update the company details on Form 16?

Perform the following steps to update the company details on Form 16:

  1. Navigate to System Settings > General > Company Settings. The Company Settings page appears.
  2. In the Company address field, update the company name.
  3. Click Save. A message appears prompting you that your company information is saved successfully.

How can I generate Form 16 for employees with zero tax?

Form 16 is a certificate of TDS. If no tax is deducted for an employee, then Form 16 is not applicable for that employee. However, there is no wrong in issuing Part A of Form 16 with zero tax.
To do so, navigate to System Settings > Income Tax > Form 16 Options and clear the selection for the check box adjacent to Suppress Zero Tax.

Once this is done, you can then include the employees with zero tax, in Form 24Q and perform eTDS filing for the last quarter.

Can I generate Part B for zero TDS employees from greytHR?

Yes, you can generate Part B for the zero TDS employee from greytHR.

Form 16 is a certificate of TDS. If no tax is deducted for an employee, then Form 16 is not applicable for that employee.

However, there is no wrong in issuing Part A of Form 16 with zero tax.
To do so, navigate to System Settings > Income Tax > Form 16 Options and clear the selection for the check box adjacent to Suppress Zero Tax.

Once this is done, you can then include the employees with zero tax, in Form 24Q and perform eTDS filing for the last quarter.

How to generate Form 16 for the resigned employees?

You can follow the same process to generate Form 16 for your regular employees.

This is because all employees who have been included in the last quarter eTDS file will be considered.

Do I need to generate form 12 BA while generating Form 16 on greytHR?

Form 12 BA gives the employee perquisite related information. This document is mandatory if perquisites is a part of employee income.

I have filed Form 24Q, can I revise the Form 24Q on greytHR?

Unfortunately, greytHR do not have an option to revise Form 24Q, however, you can visit the traces to refile the Form 24Q for the quarter.

How to enable or disable the front page or cover page of Form 16?

To enable or disable the front page of Form 16, perform the below steps:

  1. Navigate to Payroll > Admin > Form 16. The Form 16 page appears.
  2. Click the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.
    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.
  3. Under the Form 16 Generation section, select (or clear the selection) the check box adjacent to Show Form 16 Cover Page accordingly.
  4. Click Save. A message appears prompting you that Form 16 Option is saved successfully.

How do I merge Part A and Part B?

It is pretty simple when you use greytHR. Follow the below steps:

  1. Navigate to Payroll > Admin > Form 16. The Form 16 page appears.
  2. Click the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.

    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.  
  3. Under the Form 16 Generation section, select the check box adjacent to Merge Part A and Part B.
  4. Click Save. A message appears prompting you that the Form 16 Option is saved successfully.

Can I generate Form 16 with previous employment details?

Yes, you can generate Form 16 with previous employment details. Perform the below steps to generate the form:

  1. Navigate to Payroll > Admin > Form 16. The Form 16 page appears.
  2. Click the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.
     

    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.  


  3. Under the Part B Configuration section, select the check box adjacent to Show with Previous Employment.
  4. Click Save. A message appears prompting you that the Form 16 Option is saved successfully.

How to generate Form 16 without previous employment details?

To generate Form 16 without the previous employment details, perform the following steps:

  1. Navigate to Payroll > Admin > Form 16. The Form 16 page appears.
  2. Click the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.

    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.  

     

  3. Under the Part B Configuration section, clear the selection for the check box adjacent to Show with Previous Employment.
  4. Click Save. A message appears prompting you that the Form 16 Option is saved successfully.

How to verify Form 16?

The Part A of Form 16 comes directly from the Income Tax site. The Part B of Form 16 is generated internally from greytHR, extracting the data from your IT Statement/IT Declaration. You can verify your Form 16 using the IT Statement/IT Declaration in greytHR. However, you can also refer Form 26AS online to verify Form 16.

How to install greytHR digital signer?

Follow the below path to install greytHR digital signer:

greytHR enables you to download, install, and use this desktop utility to sign a number of Form 16 files with ease.

  1. In the Sign page of the Part A or Part B wizards, download the greytHR Digital Signer.
     
    Download the greytHR Digital Signer if you are signing the Part B files for the first time in greytHR. The latest version of the Form 16 digital signer is 0.3.0. To install, navigate to the folder where the installer has downloaded and double-click the executable to start the installation. Follow the on screen instructions to install the utility.
  2. To open the utility, double-click GreytHR Form16 Digital Signer.exe on your desktop.
  3. In the login box, enter your credentials.
     
    The domain name is your greytHR account URL.The user name and password are the same that you use to sign in to the application. If the connection does not establish then click  to enter your proxy settings.
  4. Insert the eToken as per the onscreen prompt.

  5. In the utility, select the signatory's name from the drop-down list.

    Click to refresh and select the signatory's name from the drop-down list.
  6. Click  to refresh the utility with the latest Part B upload.
  7. The utility automatically uploads and signs the files and downloads them back to greytHR .
    The process takes a only a few seconds. initially, the icon of each stage displays (such as  for file upload/download and  for sign. Next, the success of a stage is indicated by its icon displaying as . If failure, then the icon displays as .
  8. In the Sign page of the wizard in greytHR , click Next.
  9. The downloaded batches are automatically signed and uploaded back to greytHR .

    The progress in the utility displays in the greytHR wizard.
  10. You can download and view the Form 16 files, in the Publish to Portal or Email Form 16 sections.

How to enable Digital Signature in Form 16 Part A?

Follow the below path to enable digital signature in form 16:

Navigate to Payroll >> Admin >> Form 16 >> Click the Settings Button.

Check the box Whether Form 16 should be digitally signed to enable this option. This option is useful in case Part A is not signed from the Traces website.

Do not forget to save the changes.

Digital signature is showing as invalid. How to validate the signature?

Normally, the digital certificates are issued by a Root CA (Certification Authority). If the Root CA that issued the signing certificate is not included in Adobe Trusted Identities, the digital signature is considered as not trusted when the document is opened in Adobe Reader.

However, this doesn't mean that the signature is not valid. This has nothing to do with the signing engine but with the Adobe certificate validation procedure.

The user can validate the signature if the Root CA is already installed on Microsoft Certificate Store. As an alternative, the recipient must manually add the Root Certificate of the signing certificate on Adobe Trusted Identities. Only a few Root CA's are considered trusted by default by the Adobe certificate validation engine. Recommend to refer a step by step process to validate signature.

https://www.signfiles.com/manuals/ValidatingDigitalSignaturesInAdobe.pdf

Can I practice the use of digital signature using a PFX file?

Yes, you may use .pfx file or USB token for digital signature certificate. In both the cases, use of the greytHR signer is a mandatory requirement.

Can I generate Form 16 for employees with zero tax?

Form 16 is a certificate of TDS. If no tax is deducted for an employee, then Form 16 is not applicable for that employee. However, there is no wrong in issuing Part A of Form 16 with zero tax.
To do so, navigate to System Settings > Income Tax > Form 16 Options and clear the selection for the check box adjacent to Suppress Zero Tax.

Once this is done, you can then include the employees with zero tax, in Form 24Q and perform eTDS filing for the last quarter.

What will be my domain name, user name and password for the digital signer?

The domain name is your greytHR account URL. For example, zentransport.greythr.com . The user name and password are the same that you use to log on to the greytHR application as an Admin. We advice you to enter your proxy settings, in case the connection does not establish.

How to enable or disable the front page of Form 16?

To enable or disable the front page of Form 16, perform the below steps:

  1. Navigate to Payroll > Admin > Form 16 . The Form 16 page appears.
  2. Click the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.

    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.  
  3. Under the Form 16 Generation section, select (or clear the selection) the check box adjacent to Show Form 16 Cover Page accordingly.
  4. Click Save. A message appears prompting you that Form 16 Option is saved successfully.

How to generate Form 16 for the resigned employees?

Follow the same process that you follow for regular employees. This is because, all employees who have been included in the last quarter eTDS file will be considered.

Digital signature is showing as invalid. How to validate the signature?

Normally, the digital certificates are issued by a Root CA (Certification Authority). If the Root CA that issued the signing certificate is not included in Adobe Trusted Identities , the digital signature is considered as not trusted when the document is opened in Adobe Reader. However, this doesn't mean that the signature is not valid. This has nothing to do with the signing engine but with the Adobe certificate validation procedure.

  The user can validate the signature if the Root CA is already installed on Microsoft Certificate Store. As an alternative, the recipient must manually add the Root Certificate of the signing certificate on Adobe Trusted Identities. Only a few Root CA's are considered trusted by default by the Adobe certificate validation engine. Recommend to  refer a step by step process to validate signature.

How to enable the default view of the digital signature?

To enable the default view of the digital signature, perform the following steps:

  1. Navigate to Payroll > Admin > Form 16 . The Form 16 page appears.
  2. Click  the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.

    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.  
  3. Under the Form 16 Generation section, select the check box adjacent to Use default appearance for the digital signature.
  4. Click Save. A message appears prompting you that Form 16 Option is saved successfully.  

How to map the prerequisite components to Form 12BA?

The standard components are mapped by default. However, to view or modify the mapping follow the below steps:

  1. Navigate to System Settings > Income Tax > Advance > Form 12BA Mapping. The Form 12BA Mapping page appears.
  2. In the Form 12BA Mapping page, double click the fields under the Prequisite Item and Recovery Item columns to select the components of your choice.
  3. Click Save. A success message appears prompting you that data is saved successfully.

How do I generate Form 12BA along with Form 16?

To generate Form 12 BA along with Form 16, perform the following actions:

  1. Navigate to Payroll > Admin > Form 16 . The Form 16 page appears.
  2. Click the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.

    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.  
  3. Under the Form 16 Generation section, enable the check box adjacent to Show with Form 12 BA.
  4. Click Save. A message appears prompting that Form 16 Option is saved successfully.

How to verify whether the digital signature is installed in the system?

 To verify if the digital signature is installed in the system, check for the certificates in your browser.

How to enable the default appearance of the digital signature on Form 16?

To enable the default appearance of the digital signature on Form 16, perform the following steps:

  1. Navigate to Payroll > Admin > Form 16 . The Form 16 page appears.
  2. Click the Settings button in the Current Settings panel of the page. You are taken to the Form 16 Options page.

    You can also navigate to the Form 16 Options page from, System Settings > Income Tax > Form 16 Options.  


  3. Under the Form 16 Generation section , e nable the check box adjacent to  Use default appearance for the digital signature. 
  4. Click Save. A message appears prompting you that Form 16 Option is saved successfully.

How to update the company details on Form 16?

Perform the following steps to update the company details on Form 16:

  1. Navigate to System Settings > General > Company Settings.  The Company Settings page appears.
  2. In the Company address field, update the company name.
  3. Click Save. A message appears prompting you that your company information is saved successfully.

How do I release Form 16 to the employees? Where can employee see this?

  • Publish to Portal
  • Email Form 16

Perform the following actions to publish Form 16 on the portal:

  1. Navigate to Payroll > Admin > Form 16 . The Form 16 page appears.
  2. Under Publish Form 16 To Portal section, click on the number of pending employees.
  3. Check the employees who need to be informed and click The Publish to Portal button. A pop-up window displays prompting your confirmation.Click The Confirm button..

Perform the following actions to email Form 16 to employees:

  1.   Navigate to Payroll > Admin > Form 16 . The Form 16 page appears.
  2. Under Publish Form 16 Via Email section, click on the number of pending employees.
  3. Check the employees who need to be informed and click The Email Form 16 button. A pop-up window displays prompting your confirmation.Click The Confirm button..

You can view the employees who have signed Form 16 by selecting the status as Signed from the Status drop-down list.

The employee details now appear under the status of Published or Emailed based on the mode of publishing. Form 16 is now available in the Employee Portal or mailbox of the selected employee as per the mode of publishing that was selected.

How to change the location and date of the digital signature?

The date of the digital signature, is automatically taken from the e-token installed during the generation of Form 16. The location for the digital signature is defined by the TDS circle of the organization.

How to change the date and location of the generated Form 16?

To change the date and location of the generated Form 16, perform the below steps:

  1. Navigate to System Settings > Income Tax > Form 16 Options. The Form 16 Options page appears.
  2. Under the Particulars of the person responsible for form 16 section, type the location in the Digital Signature text box.

    Ensure that you select the Use above location as signing location check box and then save your changes.

  3. Under the Form 16 Details section, type the date in the Signing Date text box. 
  4. Click Save. A message appears prompting you that Form 16 Option is saved successfully.

How to email Form 16 to my employees?

greytHR enables you to publish the Form 16 statutory document with ease. To publish the signed Form 16, you can:

  • Email Form 16: Use this to email Form 16 to employees. View employee count of pending/uploaded forms and employee names along with the Form 16 emailed details.

Navigate to Payroll >> Admin >> Form 16

In the Form 16 landing page, in the Publish Form 16 section, click the number pending under Via Email.

  1. In the Form 16 landing page, in the Publish Form 16 section, click the number pending under Via Email.
  2. Check the employees whose Form 16 details must be sent by email.
  3. Click .
  4. A pop-up window displays prompting your confirmation.
  5. Click .
  6. A success message displays. Click OK to close the pop-up window.
  7. The employee details are now displayed under the status of Completed. The Form 16 is now available in the mailbox of the selected employee.

How to publish form 16 to employee ESS portal?

greytHR enables you to publish the Form 16 statutory document with ease. To publish the signed Form 16, you can:

  • Publish to Portal: Use this to release Form 16 to employees through Employee Self Service in greytHR. View employee count of pending/uploaded forms and employee names along with the Form 16 published details.

Navigate to greytHR Form 16 page from the payroll admins section

  1. In the Form 16 landing page, in the Publish Form 16 section, click the number pending under To Portal.
  2. Check the employees whose Form 16 details must be published in the ESS portal.

    To select employees who need to be informed, select the status as Signed from the Status drop-down list to view the employees whose Form 16 is ready to publish.
  3. Click
  4. A pop-up window displays prompting your confirmation.
  5. Click
  6. A success message displays. Click OK to close the pop-up window.
  7. The Form 16 is now available in the Employee Portal of the selected employee.









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