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Capturing employee's photo for Face Recognition

greytHR Visage Kiosk play store app is used for capturing touch-free attendance from the office premises. The kiosk is based on facial recognition technology. This means that an employee's attendance is captured based on his/her facial recognition. Once the attendance is captured, the swipes are transferred to the admin portal. From the admin portal, admin can then view the details of attendance swipes. Some of the benefits of using a kiosk for capturing attendance are as follows:

  1. Minimalistic touchpoints while entering and exiting the offices.
  2. No requirements to carry RFIDs for signing in and out.
  3. Replaces biometrics - fingerprint sign-in on the same device
  4. Curbs proxies.
  5. Curbs Tailgating.
  6. Reduces cost on biometrics investments and maintenance.

Duties of Admin

You can view and understand more about the greytHR Visage in the following video.

As an admin, to set up a kiosk, you must perform the following actions:

  1. Enabling kiosk in new features
  2. Creating a Kiosk Admin
  3. Uploading employee's photos
  4. Configuring visage for required attendance scheme

  5. Configuring kiosk admin permissions in user roles

  6. Duties of kiosk admin

  7. Viewing swipes in employee swipes page

Enabling kiosk in new features

To enable kiosk in greytHR application, contact our support team. They will enable the kiosk for you.

You can either use Biometric devices or Visage application for marking attendance. If both the methods are used, then the in/out indicator is not displayed properly for the employee swipes.

Device specifications for installing greytHR Visage

  1. A mobile or tablet running with Android operating system.
  2. The Android version must be 8 or higher.
  3. The camera resolution of the device must be 5MP and above.
  4. The device must have minimum 1GB of RAM.

Creating a Kiosk Admin

To set up the kiosk, you must first create users such as Kiosk, Kiosk1, and then assign permissions. To create users, perform the following actions:

  1. In the admin portal, navigate to the Settings page.
  2. Go to User Administration User Users


3. Click Add User to add a named user. 

4. Enter the Name and Email and select Kiosk Admin and Kiosk_employee checkboxes from the Roles list. 

5. Click Save User

If the Employee search is not working, click employee check box under the Roles list.

If required, the customers can create multiple kiosk users such as Kiosk 1, Kiosk 2, and so on.


Uploading employee's photos

For facial recognition attendance system, all the employees' photo must be in the system. As an admin, you must upload all the employee's photos in greytHR application and then migrate them to the kiosk.  You can upload the photos individually or in bulk.

To upload an employee's photo individually, perform the following actions:

  1. Navigate to Employee > Information > Employee Profile.
  2. Click select an employee... search box to select an employee.
  3. Click Upload Photo. The maximum file size allowed for a photo is 250 MB.

To upload employees' photos in bulk, perform the following actions:

  1. Navigate to Employee > Admin> Bulk Photo Upload
  2. Click Upload Zip File.

Configuring visage for required attendance scheme 

To configure Visage for attendance scheme, perform the following actions:

  1. Navigate to SettingsSystem Settings > Attendance > Attendance Scheme. 
  2. Click the Edit Scheme Info icon of the required attendance scheme for which you want to configure the visage. 
  3. On the Edit Attendance Scheme page, under the Swipe Capturing Method list, select Kiosk.

Configuring kiosk admin permissions in user roles

To configure permission for Kiosk Admin, perform the following actions:

  1. Navigate to Settings > User Administration > User > User Roles.
  2. On the User Roles page, click the Edit icon against the Kiosk Admin user role. Edit User Roles page opens.
  3. In the Edit User Roles page, from the Category drop-down list, select Kiosk
  4. Under Face Registration from Visage feature, select Read Access and Write Access to provide access to the kiosk admin to Register Faces feature.
  5. Click Save to configure access to kiosk admin for Face Registration feature.

Duties of kiosk admin

After a Kiosk Admin role is assigned to an employee, it's the duty of the kiosk admin to download, set up, and maintain the kiosk. Setting up of kiosk is divided into three steps:

  1. Installing the greytHR visage application
  2. Configuring the login
  3. Changing kiosk settings
  4. Capturing employee's photo for face recognition feature
  5. Initiating kiosk

Installing the greytHR visage

In your android mobile device, using play store Install the application greytHR Visage.

Configuring the login

To configure your kiosk admin login, perform the following actions:

  1. Open the greytHR Visage application and tap I know.
  2. Specify the exact domain URL in the text box. The domain URL will be in format Example: Tap Next.
  3. You are redirected to the Login screen. You can log in using your Employee No and Password. Tap Sign In.

Changing kiosk settings

To change the kiosk settings, perform the following actions:

  1. After signing in you are redirected to Kiosk dashboard. Under Settings, tap Change now
  2. On Kiosk Settings screen, specify all the details:

    1. Swipe In: When you select Swipe In, all the swipes registered through kiosk is considered as entry swipes. In Employee swipe page, swipes are marked as In.
    2. Swipe Out: When you select Swipe Out, all the swipes registered through kiosk is considered as exit swipes. In Employee swipe page, swipes are marked as Out.
    3. Both: When you select Both, all the swipes are identified as either Swipe In or Swipe Out. In Employee Swipe page, the first swipe is marked as In and the last swipe is marked as Out. The rest of the swipes are not differentiated. After selecting Both, you must also select the Allow the system to identify every In/ Out swipe type option in the application. To select the option, navigate to Settings > System Settings > Attendance > Attendance Options
    4. Enable Audio Message: You can enable this option if you want a voice-over of the message displayed on the screen.
    5. Door Name: Specify the door name of the office at which the kiosk is placed. All the swipes are tagged with the door name.
    6. Wait time between swipes:  This setting configures the time in seconds. The seconds you specify here is the time gap between two swipes. 
    7. Instruction Message:  Specify the instructions to be displayed to all the employees for capturing attendance.
  3. Tap Save

Capturing employee's photo for face recognition

After kiosk admin permissions are configured in the User Role page, you can view an additional tab named Register Faces, on the Kiosk dashboard. Using the Register Faces tab, you can capture and update an employee's photo in the kiosk database. This step can be completed when an employee is marking attendance in front of the kiosk. To register an employee's photo at the time of marking attendance, perform the following actions:

  1. Navigate to Kiosk dashboard.
  2. Tap Register Now to select an employee for capturing a photo. You are redirected to the Register Faces screen.
  3. On Register Faces screen, in the search for employee box, specify the employee's name or employee ID.
  4. Tap Capture new photo to activate the camera and take a photo of the employee.
  5. Click Save to update the photo in the kiosk database. Employee's photo is captured and updated in the kiosk database.

Initiating kiosk

Initiating kiosk means activation of the kiosk for capturing attendance based on a facial recognition system. To initiate kiosk, perform the following actions:

  1. Navigate to Kiosk dashboard.
  2. Tap Initiate Kiosk to start the touch-free attendance system. You can now capture the employee's face.

Viewing swipes in employee swipe page

After the greytHR application is configured by kiosk admin, admin can view the employee swipe in Employee Swipes page. To view employees' swipe details, perform the following actions:

  1. Navigate to Leave > Information > Employee Swipes.
  2. On Employee Swipe Details page, select Kiosk from the Type drop-down menu.
  3. Select the relevant dates from the Date calendar menu.
  4. Click Ok.

The face recognition feature works on blink detection. The user has to blink to mark his/her attendance. 

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