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The greytHR Add Employee wizard guides you through the process of adding a new employee. You have the flexibility to enter comprehensive information about a new employee as soon as the person joins or first add salient details and update remaining details later. Use the Employee Directory page to view a listing of all employees. You can also search quickly based on values such as department, location, or category.

  1. Click Add Employee in the Employee Directory page.

    in the Actions tab.
  2. Follow the wizard to enter information about the employee.

  3. Employee Position - Next select the employee location.

    You may enter only required or basic information and revisit the sections later. This includes entering PF details and performing verification here or later.

  4. PF, ESI & LWF - Add PAN Number, PF details and ESI number (if eligible)

    • Any registered organization with 20 or more employees must be registered in EPFO (Employees Provident Fund Organization) to deduct PF from the employer as well as the employee.
    • Any salaried employee with gross monthly salary less than 21,000 INR must be included in ESI deduction.

    Add LWF Details- Check the box Include LWF

    The Add Employee excel importer is enhanced with a column Is Employee Covered Under LWF to facilitate LWF deduction for employees added in bulk.

  5. Click Finish to confirm adding an employee.

    Before you finish, you may revisit the previous steps. If you click Cancel then you will lose unsaved changes.

  6. Click Close in the summary message confirming adding an employee or click Add Another Employee to add another new employee.
  7. Employee Directory displays with the new employee details in order of Employee Name.

You can also search on employee name using the filter bar.

Related Concepts

Employee Provident Fund (EPF)

Employees State Insurance (ESI)

Onboarding of an Employee

Release Version: 5.3.7

Updates made as on 23rd. February, 2018

List of enhancements this week: 

What's New

Include All or Select Employees For LWF (Labor Welfare Fund) Deduction

For organizations registered under LWF, greytHR provides an option to include all or select employees for LWF deduction.

Click here to include all employees for LWF deduction.

Click here to select employees for LWF deduction.

To Select Employees for LWF Deduction

  1. Navigate to Employee > Employee Directory.
  2. Click the Add Employee button.
  3. Complete the Basic Information and Employee Position steps of the Add Employee wizard.
  4. In the PF,ESI & LWF step, check the box Include LWF.

    Figure 2 - Enable LWF for Select Employees

  5. Complete the steps in the wizard to add the employee.

The Add Employee excel importer is enhanced with a column Is Employee Covered Under LWF to facilitate LWF deduction for employees added in bulk.

View CTC Breakup in Salary Revision

Now, employees can instantly view the CTC breakup in the Salary Revision History page of the ESS portal.

Click here to select the CTC Components that an employee can view

Employee Leaving Date Introduced in the Income Tax Statement as well as Report

Now, Admin can view the employee leaving date in the Income Tax tab as well as in the downloaded IT report.

To View the Income Tax Tab:

  1. Navigate to Payroll > Payroll Inputs > Income Tax.
  2. Select the employee whose leaving date is updated. You can view the same in the Income Tax page as well as in the downloaded report.

Figure 5 - View Income Tax Components of an Employee in the Separation Process

Ignore Leave Rules While Granting Leave

Admin can now bypass leave rules while manually granting leave for an employee. A new privilege is introduced for Leave-Admin category to ignore leave rules associated with the corresponding leave type while manually granting leave. Click here to learn more.


  • Issue in accepting HRA in POI section is resolved.
  • There was an issue of resigned employees without UAN, appearing in the text file, while generating the PF ECR report for employees of type Regular. This issue is resolved.
  • During regularization, attendance status was incorrectly displayed if the employee had not fulfilled the minimum hours. This issue is corrected.

greytHR Support

We’re always there to support you, so feel free to reach out to our support team for immediate assistance:

Phone: +91-80-4022 5900

Timings: 9:30 am - 6:30 pm | Monday to Friday

 For greytHR Self-Help and Support:

You can also submit your query through our Contact page.